What is a Content Management System? Quick Learn 2021

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What is a Content Management System – Less than three decades ago, a Content Management System (CMS) did not exist. A website is literally made from scratch, you have to learn a programming language first before creating a website. Apart from having to spend months writing lines of code (coding), a lot of time is also spent fixing bugs before the site is launched.

What is a Content Management System
What is a Content Management System

Now that the website has grown rapidly as more and more people use the internet, developers need tools to create websites that do not require complex databases and functionality. From this need, a Content Management System was born.

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So, what is a content management system?

A Content Management System (or CMS for short) is basically a tool that helps you build a functional website without writing code. There are many CMS options. In general, CMS is divided into two types:

  • Local CMS: installed locally on your web server, some of the most well-known CMS are WordPress.org, Drupal, Joomla, and Magento.
  • Cloud-based CMS: CMS that is hosted by a provider (often requiring you to set up a free or paid account) and includes options like WordPress.com, Squarespace, and Wix.

Whichever you choose, you don’t need to learn a programming language like HTML, CSS, JavaScript, or PHP to use a Content Management System. You don’t write code unless you absolutely need to (say, you have some expertise). Just add your content via a user-friendly dashboard and the CMS will build your website. Creating a website with a CMS is as easy as creating a document in Microsoft Word.

Just install the CMS on a web server (or register for an account with a cloud-based CMS provider), and you can immediately start building your website. A CMS helps you create a great website in a matter of hours.

Thanks to a Content Management System (CMS), you can create, modify and manage content on your website without the need for technical knowledge.

How Does a Content Management System Work?

As we have already mentioned, a Content Management System is software that helps you easily build a website without writing code or technical knowledge.

You can use a CMS to create any kind of website. For example, WordPress is perfect for a variety of applications such as stores, blogs, portfolios, business sites, online courses, social networks, magazines, and many more.

However, other Content Management Systems like Magento is made for one purpose. Magento can help you create e-Commerce websites of any size.

Admin Dashboard

After you set up WordPress on your hosting account, you get the credentials to log into the WordPress admin dashboard, as seen below:

How Does a Content Management System Work

You can multitask as a website admin from within the dashboard. No need to write code from scratch, the user-friendly interface makes it easy to create, edit and manage a website like a pro.

You can see the number of posts and pages you have, create quick drafts, check the latest comments on your posts, and do a lot more with just a few clicks.

Adding Content

To add a new page, navigate to Pages> Add New, as shown below.

Adding Content

You will be directed to a very easy-to-use WYSIWYG (What You See Is What You Get) visual editor:

Adding ContentIn the editor, you can build pages as you wish. If necessary, you can extend the editor by installing the WordPress Builder, which offers additional features and more control over the design of your pages.

Apart from that, you can also add all kinds of content like text, blockquotes, images, videos, audio, buttons, CTAs, contact forms, and many more.

Without a Content Management System, you would have to code each feature from scratch which is difficult and time-consuming. When your page or post is ready, simply hit the Publish button and the content will instantly appear on your site.

Much other Content Management Systems work the same way. Put your content in the post editor, and whatever elements you want, and hit Publish.

Anyone can install, configure and deploy a Content Management System seamlessly within hours.

Theme

Content Management Systems usually come with ready-made themes that help you customize your website design.

You can change the entire theme with one click or customize the design layout, colors, fonts, and other design elements of an existing theme.

There are thousands of free and premium themes for various website building purposes. Because of this, you don’t have to spend a fortune to get a decent theme for your website. WordPress.org offers thousands of cool and free themes:

Theme

If you don’t like the free themes on the repo, you can find premium WordPress themes from marketplaces like Themeforest :

Theme

Other Content Management Systems also have thematic marketplaces. To change a theme in WordPress, go to  Appearance> Themes, as we highlight below.

Theme

On the following pages, you can select a different theme or by clicking  Add New, to install a new theme:

Theme

You can then upload a theme from your computer or choose one of the free themes from the WordPress repo:

Theme

As you can see, changing themes in WordPress (which is the most popular CMS) is very easy.

Other content management systems operate in a similar manner. All you have to do is choose your favorite theme and customize it with your website.

Plugins

Plugins

Content Management Systems usually come with a plugin architecture, which helps you extend the functionality of your CMS. In simpler terms, plugins allow you to add extra functionality to your website.

For example, there are many free and premium plugins for optimizing SEO,  adding contact forms,  adding social networking functionality, and much more.

Plugins are like themes, easy to install and use. No matter which CMS you choose, you will have tons of plugins that can be used to add new features to your website.

The above are just some of the features of the Content Management System. There are other features, such as user management and content scheduling, but they are small and easy to understand.

Is WordPress the best CMS for you? It totally depends on your needs. Still, WordPress is the best CMS for various purposes because it offers convenience.

Why WordPress is the Best CMS

1. Free WordPress

That’s right, the WordPress CMS is 100% free and open source. That means you don’t pay a cent to use WordPress or even customize it to fit your needs.

However, you will need to purchase a hosting plan and a domain name to host a live website. At the same time, you can install WordPress on your computer using XAMPP or WAMP to test without paying a dime.

On top of that, WordPress comes with tons of free themes and plugins that make website creation very easy. Better yet, the prices for premium themes and plugins are quite affordable compared to the cost of hiring a web developer.

2. WordPress is Easy to Use

WordPress will not have the biggest market share if it is difficult to use. Installing WordPress takes less than five minutes and you don’t need any technical skills. In fact, most hosting companies offer one-click installations.

Creating content in WordPress is relatively easy, anyone can do it. You don’t need any special skills. If you are already using Microsoft Word, creating content in WordPress is very easy.

Installing themes, plugins and add-ons is also very easy to do. Even if you’ve never used a CMS before, working with WordPress is really easy.

3. WordPress is SEO friendly

SEO is one of the best ways to drive organic and relevant traffic to your website.

WordPress has been SEO-friendly from the start. The web developer behind WordPress promotes best SEO practices and coding standards that ensure content is easy to find on search engines.

If you need to improve your SEO strategy, WordPress comes with a wide variety of SEO plugins and content promotion.

4. WordPress Has the Largest Community

In case you didn’t know, WordPress is created and maintained by contributors from all over the world. You can also become a WordPress contributor, regardless of your expertise. Thanks to a very large community of contributors, WordPress has the support to solve various problems very easily. WordPress also comes with a support forum and extensive documentation.

In addition, you will find many blogs dedicated to learning WordPress, such as the one in the ruangmuda.com post.

5. WordPress is Easy to Customize

If you’re looking for a CMS that’s easy to customize, WordPress won’t let you down. CMS is equipped with many themes, plugins, add-ons, and widgets that make it easy for you to customize your web design and functionality.

Thousands of these themes and plugins are free, and for premium, it’s not that expensive. There are always plugins with decent functionality that you can use. This flexibility makes WordPress perfect for small businesses as well as big brands.

6. WordPress is Secure

WordPress is actually a fairly secure CMS. Many people who say WordPress is not safe are usually hacked because of poor web security.

If you use the WordPress CMS properly, you can easily avoid hackers. For example, it’s important to keep your WordPress version up to date.

Developers release security updates all the time to cover vulnerabilities. If you don’t update WordPress, it will be easy for hackers to mess up your website. The same is true for themes and plugins.

7. WordPress is Mobile-Friendly

We live in a world of smartphones and other mobile devices. If your website is not mobile-friendly, you will lose a lot of visitors as more people access your content via mobile devices.

The good thing is that WordPress is a mobile-friendly platform. Many WordPress themes are responsive, you don’t need to build a mobile website.

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The Final Word:

There are countless CMSs that offer tools for creating websites without any technical knowledge or coding skills.

WordPress will always be the favorite CMS because it is cheap, easy to use, and versatile enough for your website needs.

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